TLCC (S.A.) - Bylaws / Convoy Procedure

CLUB BY-LAWS AND RULES FOR CLUB ACTIVITIES continued

6.27 Convoy Procedure

6.27.1 Regulations.

All drivers shall observe all regulations at all times.

6.27.2 Departure Warning.

The Trip Leader gives a 5 minute warning before departure time.

6.27.3 Briefing.

Prior to departure each day all drivers are to assemble at a central point for the Trip Leader's briefing on the next stage of the trip.

6.27.4 Travel.

All members of the convoy are to follow the Trip leader and not diverge from the route.

6.27.5 Track Widening.

Drivers are not to widen existing tracks by driving around obstacles such as broken branches, large holes, rocks etc, but should endeavour to do minor track maintenance to allow vehicles to remain on the existing track, ie remove branches, fill holes etc.

6.27.6 Convoys.

Members should stay in convoy position unless the Trip Leader authorises a change.

6.27.7 Distances.

Members should keep a safe distance from the vehicle in front, particularly in hilly country or if brakes are wet after a water crossing. On main roads leave adequate space between vehicles to enable other vehicles to overtake safely.

6.27.8 Driver Responsibility.

Each driver is responsible for the vehicle behind. Keep the following vehicle in visual contact at all times. In conditions where visibility is poor switch on lights and check regularly that following vehicle is in sight. Contact by radio if possible.

6.27.9 Acknowledging Turns.

Wait at every turn with turn indicators flashing until following driver acknowledges with his/her indicator.

6.27.10 Separated Convoy.

If the convoy becomes separated and an intersection is reached where there is no other vehicle, stop and wait for instructions from the trip leader.

6.27.11 Leaving Convoy.

If members wish to leave a convoy for any reason they must inform the Trip Leader by radio or at stops. If on the move, drop back and advise your intentions to the last vehicle who will advise the Trip Leader asap.

6.27.12 Breakdown of Vehicles.

If a vehicle breaks down or becomes immobile for any reason, all vehicles must stop with the affected vehicle until it is again mobile or the Trip Leader has checked that the vehicle is safe to be left with adequate assistance. Arrangements are to be made to renew contact as soon as possible.

6.27.13 Stopping Convoy.

If members wish the vehicle in front to stop, call on radio if available, attract driver's attention by flashing lights on & off or stop. Take care when flashing lights at night to avoid causing a hazard to oncoming vehicles.

6.27.14 Negotiating Hazards.

At any creek crossing, steep hill, sand hill or other hazardous
terrain all those not involved are to stand well clear of the activity.
The Trip Leader, or delegate, will have complete control over activities.
Vehicles are to be moved well clear of the hazard to allow sufficient
room for following vehicles.

6.27.15 Recovery Operations.

During recovery operations members should give whatever assistance possible but not get in the way. Stand well clear of vehicles, tow ropes and winching cables. Obey instructions of Trip Leader.

6.27.16 Vehicle Damage.

Any damage caused to a member's vehicle is the member's own responsibility. Members should not be afraid to stop to remove obstacles etc if damage can be avoided.

6.27.17 Stopping Areas.

Campsites or rest areas should be chosen where practicable so that all members of the trip can be accommodated comfortably in the one area. Care must be exercised so that damage to stopping areas is minimised.

6.27.18 Starting Times.

Times for daily departure are to discussed and agreed prior to departure or at daily briefings.

6.27.19 Lunch Stops.

Meal breaks should be about an hour unless otherwise agreed beforehand. Time starts from arrival of last vehicle at the site.

6.27.20 Stops.

Convoys should stop for a short period every 2-3 hours to allow participants to rest and exercise.

6.27.21 End of day's Travel.

Where possible the day's travel should end with sufficient
daylight available to allow camp to be established unless
otherwise agreed beforehand.

6.27.22 Convoy Speed.

The maximum travelling speed for any Club Trip shall be determined by the road conditions, all State regulations and not faster than the slowest vehicle in the convoy. Ideal travelling speed should be advised by the Trip Leader prior to departure particularly for bitumen road travel.

7. CODE OF CONDUCT

This Code of Conduct requires that any Member must:
• in the course of TLCCSA activities:
• behave with honesty and integrity
• act with care and diligence
• treat everyone with respect and courtesy, and without harassment or bullying
• comply with all applicable Australian laws and other requirements (TLCCSA constitution, bylaws and policies)
• comply with any lawful and reasonable direction given by someone in the TLCCSA Committee who has authority to give that direction and/or such a person as a Trip Leader/Trainer
• maintain appropriate confidentiality about dealings that the Member has with any person in relation to TLCCSA activities
• disclose, and take reasonable steps to avoid, any conflict of interest (real or apparent) in connection with TLCCSA activities
• use TLCCSA’s resources in a proper manner
• not provide false or misleading information in response to a request for information that is made in connection with the Member's TLCCSA activities
• not make improper use of:
(a) inside information, membership data, financial data, or
(b) the Member's duties, status, power or authority,
in order to:
• gain, or seek to gain, a benefit or advantage for the Member or for any other person, or
• seek the detriment of a member or any other person
• behave at all times in a way that upholds the TLCCSA’s objects, and good reputation
• adhere at all times to the principles of safe and responsible operation of their chosen vehicle
• observe the rights of property owners and leaseholders and not enter any such properties without the relevant permissions required
be environmentally sensitive in all TLCCSA activities.

End.

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