1. Club Activities

For the purpose of these By-Laws and Rules, only those activities which have been approved by the Club Committee or a General Meeting and noted in Minutes shall be recognised as official Club activities. Any activity not so approved may be discussed at General Meetings during General Business, if time permits.

2. Regulations

All Members and Visitors shall at all times abide by The Club Constitution, Code of Conduct, these By-Laws and Rules, and regulations laid down by Government Authorities and owners/lessees of private property.

3. Club Identification

All Club identification shall be removed from vehicles prior to sale or upon expiration of membership.

4. Radios

Members using CB (AM & UHF) and HF/RFDS radios shall use them at all times in accordance with the appropriate Australian Communications Authority Regulations governing the use of radios.

5. Vehicle Insurance

All participants on Club activities and trips are required to produce to trip leaders proof of Comprehensive or Third Party Property Insurance, applicable to the vehicle they are driving, upon demand before attending any Club activity or trip.

6. Conduct of Activities

6.1 Direction of Organisers

All Members and Visitors participating in Club activities shall at all times abide by the direction of the activity organiser or trip leader in respect to:

a. Compliance with the Club Constitution and By-Laws & Rules

b. Safety of other members

c. Fire precautions and restrictions

d. Care and respect of private property

e. The rights of other people.

6.2 Trip Leaders

On trips, the Trip Leader has absolute authority over the whole trip. Trip Leaders must ensure that members and visitors are aware of all relevant Club By-Laws and Rules.

6.3 Assistant Trip Leaders

Trip Leaders may at their discretion appoint assistant trip leaders to lead separate convoys.

6.4 Contravention of Club Bylaws and Rules

A member contravening Club By-Laws, Code of Conduct or Rules may be asked by the Trip Leader to leave the activity or trip and the incident reported to the Committee. Disregard of Club By-Laws and Rules should be reported to Committee by members. All members must inform the Trip Leader of their intention to go on a Club Trip.

6.5 Bookings for Trips (as amended GM August 2001)

No bookings are to be taken until the trip has been approved by Committee and advertised at the next general meeting or newsletter. A minimum of 1 position will be held available at least one week after publication of the newsletter to allow country members sufficient time to respond.

6.6 Conclusion of Trips

Trip Leaders must ensure that all participants have clear directions to their destination at the conclusion of a trip

6.7 Children

Adults must be responsible at all times for the behaviour of the children in their charge

6.8 Prospective Members

Prospective members and visitors are allowed on Club activities at the discretion of the activity organiser but not to the exclusion of Club members.

6.9 Non Financial Members

Persons previously members of the Club, but who are currently not financial, are not permitted to take part in Club activities without prior Committee approval.

6.10 Numbers of Vehicles

The number of vehicles on a Club activity shall be determined by the Trip leader but may also be subject to requirements of outside authorities. As a general rule the number of vehicles in a convoy shall not exceed 10 as the sight and inconvenience to other members of the public must be considered.

6.11 Dogs

On trips where dogs are permitted, they must be kept under control at all times, preferably on a lead.

6.12 Motorcycles

Motorcycles are not permitted on Club Trips except with the express permission of the Trip leader.

6.13 Firearms

Guns and rifles must not be visible inside vehicles and should only be removed in cases of emergency.

6.14 Intoxicating Liquor

Excessive consumption of intoxicating liquor on Club activities is discouraged.

6.15 Off Tracks

Vehicles are to stay on existing roads and tracks except in areas where permission has been granted to move away from existing vehicle corridors.

6.16 Flora and Fauna

Live branches are not to be broken from trees or shrubs. No member shall use a tree as an anchor for winching without providing adequate protection around the tree from slings or cables. Birds, animals and their habitat must not be disturbed by trip members.

6.17 Gates

All gates are to be left as they were found.

6.18 Camping

Campsites must not be within 500m of any artificially constructed watering points. Campsites adjacent to large natural watering points must be sited so that stock and wildlife are not prevented from gaining access to water. Campsites must be at least one kilometre away from any station homestead, shearing shed, outstation or other improvement unless with prior approval of the land manager. Campsites, wherever possible, should make use of previous camping areas. Care must be taken to minimise damage to vegetation etc at campsites and making of unnecessary vehicle tracks is to be avoided.

6.19 Water

Minimal water only is to be taken from any watering point. Members are not to swim or bathe in tanks or dams without permission of the land manager. If water is required for washing it is to be bucketed out. Soap, detergents etc are not to be introduced to tanks, dams, rivers or natural watering points.

6.20 Litter

No litter or rubbish is to thrown from vehicles. At all stops, members shall ensure that no rubbish is left at the site. All non-burnable rubbish is to be carried out and disposed of in approved receptacles or areas. Burnable rubbish may be burnt at campsites provided all other members are considered, correct precautions are taken and there are no fire bans in place. Non combustibles are to be removed from ashes.

6.21 Historical Sites.

All sites of historical significance are to be left undisturbed and artefacts are not to be removed from the site. 6.22 Toilets. When using bush toilets ensure an adequate, deep hole is dug and covered properly before leaving the site. Do not allow paper and tissues to blow around the area.

6.23 Mobile Generators

The use of generators must be kept to a minimum and not used after 8.OOpm or before 7.OOam without permission from everyone within the vicinity. At all times other travellers must be considered when using generators. Members must ensure as far as possible that generators are permitted in NPWS areas prior to departure or obtain permission from rangers at the site.

6.24 Fires

Fire bans must be complied with at all times. Normally one campfire should be adequate and the Trip Leader is responsible for its location. Other small cooking fires may be approved by the trip leader. At sites where adequate supply of dead wood on the ground is not available (especially National Parks etc) or during potential fire danger periods members are encouraged to use gas or other means for cooking. All fires must be extinguished before the site is vacated., ashes disposed O{ and where practical, no signs of the fire should be left at the site.

6.25 Spares

Vehicles must carry enough spares to be reasonably self sufficient in the event of breakdown. Spares for similar type vehicles can be shared amongst those on the trip. The specific spares would depend on the type of trip and location and agreement between participants.

6.26 Grievances

Any grievance arising from any Club activity must be made as soon as possible (preferably in writing) to the organisers of the activity or Club Committee so that any problems can be resolved promptly. Refer to Member Conduct of the Club Constitution.

6.27 Convoy Procedure

6.27.1 Regulations

All drivers shall observe all regulations at all times.

6.27.2 Departure Warning

The Trip Leader gives a 5 minute warning before departure time.

6.27.3 Briefing

Prior to departure each day all drivers are to assemble at a central point for the Trip Leader's briefing on the next stage of the trip.

6.27.4 Travel

All members of the convoy are to follow the Trip leader and not diverge from the route.

6.27.5 Track Widening

Drivers are not to widen existing tracks by driving around obstacles such as broken branches, large holes, rocks etc, but should endeavour to do minor track maintenance to allow vehicles to remain on the existing track, ie remove branches, fill holes etc.

6.27.6 Convoys

Members should stay in convoy position unless the Trip Leader authorises a change.

6.27.7 Distances

Members should keep a safe distance from the vehicle in front, particularly in hilly country or if brakes are wet after a water crossing. On main roads leave adequate space between vehicles to enable other vehicles to overtake safely.

6.27.8 Driver Responsibility

Each driver is responsible for the vehicle behind. Keep the following vehicle in visual contact at all times. In conditions where visibility is poor switch on lights and check regularly that following vehicle is in sight. Contact by radio if possible.

6.27.9 Acknowledging Turns

Wait at every turn with turn indicators flashing until following driver acknowledges with his/her indicator.

6.27.10 Separated Convoy

If the convoy becomes separated and an intersection is reached where there is no other vehicle, stop and wait for instructions from the trip leader.

6.27.11 Leaving Convoy

If members wish to leave a convoy for any reason they must inform the Trip Leader by radio or at stops. If on the move, drop back and advise your intentions to the last vehicle who will advise the Trip Leader asap.

6.27.12 Breakdown of Vehicles

If a vehicle breaks down or becomes immobile for any reason, all vehicles must stop with the affected vehicle until it is again mobile or the Trip Leader has checked that the vehicle is safe to be left with adequate assistance. Arrangements are to be made to renew contact as soon as possible.

6.27.13 Stopping Convoy

If members wish the vehicle in front to stop, call on radio if available, attract driver's attention by flashing lights on & off or stop. Take care when flashing lights at night to avoid causing a hazard to oncoming vehicles.

6.27.14 Negotiating Hazards

At any creek crossing, steep hill, sand hill or other hazardous terrain all those not involved are to stand well clear of the activity. The Trip Leader, or delegate, will have complete control over activities. Vehicles are to be moved well clear of the hazard to allow sufficient room for following vehicles.

6.27.15 Recovery Operations

During recovery operations members should give whatever assistance possible but not get in the way. Stand well clear of vehicles, tow ropes and winching cables. Obey instructions of Trip Leader.

6.27.16 Vehicle Damage

Any damage caused to a member's vehicle is the member's own responsibility. Members should not be afraid to stop to remove obstacles etc if damage can be avoided.

6.27.17 Stopping Areas

Campsites or rest areas should be chosen where practicable so that all members of the trip can be accommodated comfortably in the one area. Care must be exercised so that damage to stopping areas is minimised.

6.27.18 Starting Times

Times for daily departure are to discussed and agreed prior to departure or at daily briefings.

6.27.19 Lunch Stops

Meal breaks should be about an hour unless otherwise agreed beforehand. Time starts from arrival of last vehicle at the site.

6.27.20 Stops

Convoys should stop for a short period every 2-3 hours to allow participants to rest and exercise.

6.27.21 End of day's Travel

Where possible the day's travel should end with sufficient daylight available to allow camp to be established unless otherwise agreed beforehand.

6.27.22 Convoy Speed

The maximum travelling speed for any Club Trip shall be determined by the road conditions, all State regulations and not faster than the slowest vehicle in the convoy. Ideal travelling speed should be advised by the Trip Leader prior to departure particularly for bitumen road travel.

7. Code of Conduct

This Code of Conduct requires that any Member must in the course of TLCCSA activities:

  • behave with honesty and integrity
  • act with care and diligence
  • treat everyone with respect and courtesy, and without harassment or bullying
  • comply with all applicable Australian laws and other requirements (TLCCSA constitution, bylaws and policies)
  • comply with any lawful and reasonable direction given by someone in the TLCCSA Committee who has authority to give that direction and/or such a person as a Trip Leader/Trainer
  • maintain appropriate confidentiality about dealings that the Member has with any person in relation to TLCCSA activities
  • disclose, and take reasonable steps to avoid, any conflict of interest (real or apparent) in connection with TLCCSA activities
  • use TLCCSA's resources in a proper manner
  • not provide false or misleading information in response to a request for information that is made in connection with the Member's TLCCSA activities
  • not make improper use of:
    1. inside information, membership data, financial data, or
    2. the Member's duties, status, power or authority,
    in order to:
  • gain, or seek to gain, a benefit or advantage for the Member or for any other person, or
  • seek the detriment of a member or any other person
  • behave at all times in a way that upholds the TLCCSA's objects, and good reputation
  • adhere at all times to the principles of safe and responsible operation of their chosen vehicle
  • observe the rights of property owners and leaseholders and not enter any such properties without the relevant permissions required be environmentally sensitive in all TLCCSA activities.